Despite the COVID-19 pandemic people have continued to attend governance meetings on the internet. While this may be an inconvenience for those who would prefer to be in person, it’s an excellent opportunity for the administration to demonstrate their willingness to be responsive and engage with the community.
The most important thing is to ensure that the right technology is in place to allow participation in meetings, with video, voice and screen sharing all being crucial elements. Many organizations depend on emailing information packs with attachments, or file-sharing software that allows folders to be downloaded. However, these solutions are not able to support the systematic process and distribution of agenda items.
Another challenge is that it’s harder to have conversations with friends that are normally part of face-to-face meetings. However, it is one of the most effective ways to establish trust and connect with one another thus opening the meeting early, and adding an intentional time for informal interactions, or even using chat within your virtual meeting platform for smaller groups will help in establishing the relationships necessary for solid and efficient governance.
Governance meetings can also be an excellent way to fine-tune roles and responsibilities when new members join the team the team, their roles change or work that requires attention. This can help to prevent discussions get more diamondblogging.com/5-keys-for-conducting-the-first-board-meeting-successfully/ taking over other meetings and enables the team to be as effective and efficient as they can be.